Sending emails to multiple recipients
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Sending Emails to Multiple Recipients
Introduction
Sometimes, you need to send the same email to several people. For example, if you are organising a birthday party and want to invite 20 guests, you can send one email to all of them. There are two methods to achieve this: using CC (carbon copy) and BCC (blind carbon copy).
Understanding CC and BCC
CC (Carbon Copy): When you use CC, everyone who receives the email will see the email addresses of all the other recipients.
BCC (Blind Carbon Copy): When you use BCC, each recipient will only see their own email address. The other email addresses will be hidden from them.
While CC is useful for friends who don’t mind sharing their email addresses, BCC is essential for maintaining privacy and complying with data protection regulations, especially in a professional setting.
How to Send an Email Using CC and BCC
To send an email to multiple recipients using CC or BCC, follow these steps:
Step-by-Step Guide
- Open your email and click on the "Compose" button to create a new message.
- In the "To" field, enter the email address of the primary recipient.
- Click on "CC" to open the carbon copy field, or "BCC" to open the blind carbon copy field.
- In the "CC" or "BCC" field, enter the email addresses of the other recipients. Separate each email address with a comma, space, or by pressing the return key.
- Enter the subject of the email in the "Subject" field.
- Write your email message in the body of the email.
- Once you have completed your message, click "Send" to dispatch the email to all listed recipients.
Example
Suppose you want to send an email to three recipients, one@example.com, two@example.com, and three@example.com. If you want all recipients to see each other’s email addresses, you would enter:
To: one@example.com
CC: two@example.com, three@example.com
If you want to keep the recipients' email addresses private, you would enter:
To: one@example.com
BCC: two@example.com, three@example.com
Conclusion
Using CC and BCC effectively allows you to manage email privacy and ensure that your messages reach the intended recipients without exposing their email addresses to others. This is especially important in professional and organisational settings where data protection is crucial.